How Do I Apply For a University of Birmingham Extension?
How Do I Apply For a University of Birmingham Extension?
How Do I Apply For a University of Birmingham Extension?
If you are a student at the University of Birmingham and find yourself needing more time to complete an assignment or assessment, you may be eligible to apply for an extension. Extensions are available to help students manage unexpected circumstances that temporarily impact their ability to meet deadlines. This could include personal illness, family emergencies, or other serious issues that interfere with your ability to study or complete work on time.
Applying for an extension is a simple process, but it is important to understand the guidelines and deadlines. The University has a clear policy on extensions and requires students to submit their request as early as possible, ideally before the deadline of the affected assessment. You will generally need to complete a simple online form via the Student Gateway or your college’s specific portal. In many cases, supporting evidence is required, such as a doctor’s note or a letter from a counselor, especially for extensions longer than a few days.
It is important to note that not all reasons are considered valid grounds for an extension. For instance, poor time management or workload from other courses may not be accepted. The university treats all requests seriously, but it expects students to plan where possible and only request extensions when truly necessary.
Once submitted, your request will be reviewed by the relevant department or academic staff, and you will usually receive a decision by email. If approved, your new deadline will be confirmed, and it is your responsibility to ensure the revised deadline is met.
Applying for An Extension at the University of Birmingham
You are suggested to use the extension request form to submit your request at least three months before the conclusion of the maximum registered time of the study, or as soon as feasible for a revised or corrected thesis. You are encouraged to submit your thesis before the deadline if the result of your request for an extension is unknown at that time. If your request for an extension is granted, you will receive your completed thesis back and may submit it again by the new date. The submitted thesis will be processed for review if your request for an extension is denied. The request form must be accompanied by proof to substantiate the request.
- Part C – to be completed by the Head of School (or nominee) and sent to RSA
- Part A – to be completed by the Postgraduate Researcher
- Part B – to be completed by the supervisor and passed to the Head of School (or nominee)
You must fill out Section 9 of the request form (a work plan), which outlines how you will finish the unfinished job within the desired time limit. This is necessary to show that the request is reasonable and that the task can be completed by the deadline. When requesting an extension, do not factor in time for the review of your thesis. Postgraduate students from abroad must present a copy of their passport and their most recent or current visa. Without the submission of these supporting documents, the extension request will not be taken into consideration.
After the form has been filled out, it should be delivered, along with any pertinent supporting documentation, to:
- Research Student Administration
- Registry
- Academic Services
The Research Progress and Awards Sub Panel of the University evaluates requests for extensions. There is no automatic approval. You will receive an email from the Research Student Administration team (RSA) informing you of the results of your application.
The new deadline for submitting your thesis, your registration status, and any tuition money obligations will all be included in the email message that you will get if your application is accepted.
Please send an online inquiry to the RSA team if you have any queries concerning extensions that aren’t covered on this page or in the downloadable guide notes.
Contact details
Main Switchboard:
Tel: +44 (0)121 414 3344
Fax: +44 (0)121 414 3971
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